Choosing whether the fleet management software is required for your business is one of the difficult undertakings. This choice is absolutely founded on the cost of the product and its profit from speculation for your organization.
Various organizations overlook the establishment of a vehicle global positioning framework because of specific misguided judgments in regards to it. Inquisitive about the top 4 confusions on fleet management systems?
What is Fleet Management?
The role of the fleet manager in the logistics industry is so crucial as he/she manages the entire fleet, drivers, and other supporting staff along with clients for better customer relationship management.
The major tasks of the fleet manager in fleet management are:
- How to utilize the vehicles
- Increase the vehicle productivity
- Reducing the downtime of the vehicles with a proper maintenance schedule
- Proper communication with drivers
- Managing the customer relationship and sharing status updates
- Fleet operation cost management
- Improving the safety standards of the organization
- Profit and analysis of the fleet vehicles
- Following the regulatory compliance prescribed by law of the land
Major Misconceptions Surrounding Fleet Management
There are a lot of misconceptions that are surrounding the fleet management software and because of that, the fleet operators are hesitant to adapt to the technology progress. We have discussed in detail that misconceptions are false and how the technology will change the organization’s progress.
1. Fleet Management Software is Only Suitable for Larger Fleets
Most fleet operators have this common misconception about the fleet management system as it is suitable only for large fleets and not for small and micro fleet organizations. But if you closely observe the role of fleet management, the solution has a major role to play for small fleet owners.
The small fleet operators have the telematics device installed on the vehicle, which solves the basic problem of a real-time vehicle tracking system and tracking details are useful to address the needs of the client requirements.
But in reality, telematics technology addresses the basic needs and not solving the real problems of fleet operators, especially trip management, expenses management, vehicle management, preventive maintenance schedules, and driver tracking along with communication.
All these can be achieved with the best fleet management software, if it is meant for only large fleets then there should be a customized software for large fleet operators but all fleet management system are meant for all fleet sizes if you are one of the small fleet operators, then the fleet management solution will help you in all aspects to improve the efficiency, productivity, reduce downtime, vehicle lifetime improvements, P&L analysis in detail.
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These reports and metrics help to streamline cost management and vehicle management which in turn improve the business operations. The accumulated results in business progress and growth.
2. All Management Systems have the Same Features
Most fleet operators have another common misconception about fleet management systems is that all fleet management software has the same features.
The reality is totally different, yes certain basic features will be common on all fleet management software. But every fleet management has certain unique features which address the demand of the market, fleet size, and operation practices followed in the logistics sector.
Always the fleet operators should do a comprehensive analysis of the fleet management solution application and understand the application through the detailed demo provided by the solution provider.
The application that suits his business model, fleet operation, and fleet size then chooses that fleet management system to the fleet operation to scale up the business to the next level.
3. Implementation of the System is a Complicated Process
Many fleet organizations have this false perception that implementing the fleet management system is complex and it will take more time to onboard the vehicles and its management using the application.
Another fear factor is that installing the fleet management tracking system on the vehicle affects privacy intrusion. To an extent, the organization employees feel that implementing the software solution is creating a complicated process.
But the fleet operators and their organization employees should understand the technology is to simplify their work process and increase their productivity. The initial hiccups on installing and implementation shouldn’t be considered a problem.
4. Fleet Management Systems are Too Costly
Adapting to technology is to solve the problem and change the process for improving productivity, efficiency, and business growth. In that, the fleet management system shouldn’t be ignored because of cost.
The fleet management organization should consider the adaptation of fleet management software as an investment. Every investment made in an organization should yield a return on investment (ROI). The fleet management solution will yield the ROI in less than one year apart from that it will also help in saving costs, streamline the operations and provide better