An efficient onboarding process can significantly benefit your business. During the onboarding process, HR representatives will record the new hires’ data. They will also share with the new employee a set of expectations and performance goals.
These expectations directly impact the success of the employee. They will also impact what the recruits bring to your company. According to a study, an effective onboarding process is a key to increasing your employee retention rate.
However, many employees are not satisfied with companies’ onboarding processes. This is why it’s essential to consider HR onboarding software and its impact on your business.
An HR onboarding software can help you streamline the onboarding process. This will help you save time, money, and energy while making a great first impression on recruits.
Do you want to understand more about HR onboarding software and its benefits? Check out our guide below.
What is HR Onboarding Software?
Before looking for an onboarding software tool, you must understand what it is and how it works. This will help you choose the best tool for your business based on your company’s needs.
HR onboarding software is a digital platform or tool that helps businesses organize recruits and employees’ hiring and training processes. The software is designed and programmed to make your work easier. It does this by streamlining any tasks associated with bringing in new employees.
These tasks include filing paperwork for new employees and sharing training videos. Using the software also helps the management team to stay updated on employee progress. They can also ensure that employees are fully engaged during online onboarding.
Some standard features on employee onboarding software tools include:
- Creating online courses and managing the training modules
- Monitoring the progress of employee training
- Assigning employees tasks and a mentor to help them through the onboarding process
- Managing employee and other critical business files and sharing them with recruits
- Digital identification verification and employee signature
- Creating employee portals for recruits to access company materials
The above are key features of the onboarding software. They are designed to help HR managers make the process simpler.
These features also reduce the workload and streamline the process for newcomers. They also ensure that the onboarding process is completely digitized.
Importance of HR Onboarding Software
Thanks to digitization and the COVID19 pandemic, many businesses changed how they work. Companies were forced to embrace remote working to avoid the spread of the virus in the office. However, not everything was easy to change and adapt to.
One of the most challenging things to adopt is virtual onboarding. Businesses in every industry have struggled to digitize the onboarding process.
That’s because the traditional process focused on meeting the candidates physically. Then, introducing them to other employees. , showing them around, and in-person training. But today, things have changed.
Businesses perform employee onboarding processes online using HR software tools. Thanks to this software, HR teams can continue giving employees a streamlined experience. Below are the seven benefits of using onboarding software for your business:
HR Onboarding Software Connects New Recruits to the Team Support
One of the most critical aspects of employee onboarding is team building. But with restrictions on social gatherings, it’s impossible to conduct team building. Unfortunately, working from home has left numerous employees feeling isolated and lonely.
Loneliness and isolation are early signs of burnout. However, feeling lonely and isolated from the world is not a work-related issue only; it’s also social.
Ensure that you offer your employees relevant software tools. This will help them create a supportive remote working environment. Therefore, ensuring that they feel supported, included, and a part of a larger community.
This will fight the negative effects of remote work and social distancing. It will also boost employee relationships. One such tool is the HR onboarding software.
The software has a dashboard where managers can control and oversee any tasks awaiting the recruits. These tasks may include team introductions and online training.
Additionally, onboarding software tools also have an additional “Mentor feature.” This feature helps managers assign experienced employees to handle specific steps during the onboarding process. Therefore, making it easier to facilitate any team meetings.
The mentor feature also reduces the risk of the new employee missing any critical introductions. An onboarding software also helps the new team members connect with seasoned employees.
This builds a sense of workplace community.
Hence, helping the new employee feel supported by their coworkers through the onboarding process. This sense of support and inclusion is vital to employee productivity and efficiency.
It Boosts a Productive Virtual Working Environment
When companies started switching to remote work, a significant point of concern was employee productivity. While it’s pretty easy to create a conducive work environment in the office, it’s impossible to do the same with the remote work model. That’s because each employee works from home. This makes it impossible for the manager to alter anything in the employee’s physical working environment.
However, managers can create a conducive virtual working environment. They can do this by providing employees with the proper working tools to minimize distractions. And understanding your employees’ needs is the key to creating a productive working environment.
According to a survey, 77% of workers stated that they are more productive when they work remotely. Flexibility helps employees avoid burnout and increase their productivity. This is also true for new employees.
A flexible timeline can help improve their productivity. It also communicates to your new recruits that you care about their time, ensuring they have an excellent work-life balance. Using onboarding software, it’s easy to organize the orientation and training of the new recruits.
You can organize it to give them ample time to go through the training modules at their own pace. This flexibility allows the trainees to ask questions and reflect on what they have learned while continuing the training. It also gives them a chance to plan their training sessions around their most productive hours, leading to a higher knowledge retention rate.
Enforces Employee Safety Thanks to Cloud-Based Document Storage and Management
Countries across the globe enforced social distancing and lockdowns because of the pandemic. Therefore, employees were forced into remote work. This means most people left their office desks overnight.
Passing around physical documents in the office became very dangerous. Therefore, file sharing was digitized. But even with digitization, most recruits reported that companies still required physical paperwork.
Sharing physical documents at this time is not only risky to the health of the employee, but it also jeopardizes their happiness. Fortunately, using onboarding software will help you keep your employees safe.
That’s because software tools such as WorkBright HR Software have file management and e-signing tools. These features keep the orientation process online. Using an onboarding tool is also a way to show your employees that you are considerate and care about their health.
HR Onboarding Software Simplifies Administrative Tasks
Traditionally, important HR processes such as onboarding were done manually. This meant a significant increase in the administrative tasks HR had to handle. Using traditional methods, your team will be focusing more on these administrative tasks.
Onboarding software helps your HR team focus more on strategic initiatives. These initiatives ensure that all new employees are trained and oriented into your workforce. The software will automate all repetitive onboarding tasks.
For example, the new hires would traditionally have to fill in physical papers. Then, the HR team would manually file these documents. The team would also have to go through each one to make sure the details are all there.
But, your HR team will not have to handle all these tasks thanks to the onboarding software. The paperwork is digitized as the new hires fill forms online on the software and share them with your HR team. Proofreading the employee documents is also easier.
New employees can also avoid physical training as the software tool may provide them with online training modules. This reduces the HR team’s workload of organizing physical training.
It Improves Employee Management
An onboarding software will change how you manage new employees and incoming clients. Today, you can use customer onboarding software to help your customers understand more about your products. You can also share and sign contracts with them online.
Such software tools change how you manage and relate with your clients and employee. Therefore, boosting people management.
There is a common feature known as people analytics on many HR onboarding software tools. This feature provides your team with insights to help your HR better manage your employees.
Through this feature, you can check employee turnover based on their department. You can also analyze any fluctuations in employee performance.
Additionally, it will be easy to check for any training gaps. You can do this by analyzing employee performance management data.
The data will help you organize and create relevant learning and training courses. These courses will be fit for both new and experienced employees.
This will improve productivity and boost your employee retention rate. That’s because employees will feel that you care about them and take their needs into account.
It Improves Communication
Effective communication is vital for the success of any organization. Communication is key, whether it’s employee-employee, client-employee, or manager-employee communication. During the onboarding process, effective communication is also essential.
With HR software, you will have access to an internal communication feature that allows you to chat with employees. This chat feature facilitates seamless communication between you and the new employees. This way, it’s easy to share training materials, answer employee questions and help them with anything they need.
Your team can also discuss among themselves, share strategies and ideas, work on projects and help each other when stuck. There is also a live chat option where anyone can initiate a discussion at any time. This chat function will make it easier for employees to communicate, building a rapport between team members.
Some software tools also have a mobile application in addition to the web versions. This means that it’s easier for employees to get notifications about important work announcements. That’s because the app will notify them through their mobile phones.
The software may also have an option for your employees to share their feedback about company processes. You can use the feedback to improve the process, to make it easier and better for the next recruits.
HR Onboarding Software Empowers Employees
Did you know that an empowered workforce is a productive workforce? With HR onboarding software, you can empower recruits to manage and track their onboarding steps. Employees can also track their respective tasks, making them more responsible and accountable.
Using the software, employees can do the following:
- Mark attendance
- Track their onboarding training
- Record and track the amount of time they spent doing a particular task
- Raise requests and inquiries
- Open new tasks and complete them
- Apply for some time off
- View their own attendance details
Empowerment doesn’t mean employees will not require supervision. But, it means that they will be more responsible for their work.
Onboarding software also fosters accountability and discipline. That’s because employees know what the company expects from them. Therefore, striving to produce positive results.
An empowered workforce will improve your overall productivity. That’s because the software fosters healthy competition. It also gives you performance data, helping you focus more on underperforming employees. Hence, giving them the attention they need.
Now You Know the Importance of an HR Onboarding Software
Automating onboarding processes using HR onboarding software will take your business to a new level. It will improve productivity and communication as well as simplify HR administrative tasks.
Before rushing to get HR onboarding software, ensure that you check your company’s needs. Don’t just settle for any onboarding software. Ensure it meets your company’s HR and onboarding needs.
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