The outspread of COVID-19 disrupted the operations worldwide, leaving businesses with no choice but to adapt or shut down. In other words, the organizations could either close the doors or work remotely because of the prevailing conditions. Although every business can’t have all its operations working remotely, it can still achieve a lot.
After all, the advances in technology have allowed us to forgo conventional practices. With project management tools, employees can work with each other virtually. Similarly, they can conduct virtual conferences and meetings to keep track of every employee’s progress. Likewise, the monitoring forums and cloud servers enable information sharing over the internet. In short, remote companies are the way of the future.
Moreover, there are countless benefits of running a business remotely. You would save up money on rentals and utilities. In addition, you can hire employees from across the globe since there aren’t any geographical boundaries. If you are all set to run the business remotely, let us help you out. Here we are listing six ways to operate your business remotely.
1. Find Creative Ways to Connect
Sometimes, creating connections with employees can be challenging without face-to-face interactions. So, why not find creative ways to connect with employees? Perhaps, you can utilize a cloud collaboration service. Here, every employee can access the forum and get reminded of the company’s vision and mission. Likewise, you can conduct in-person meetings once a month through virtual offices. Nowadays, almost every country has a virtual office with countless amenities.
Virtual offices are a popular choice for those who want to save on rent. They can also be an excellent way of retaining clients and meeting online business goals with the added flexibility that comes from working where you’re most comfortable. Singapore is one of the most exciting countries in Asia to run a business. With its modern skyscrapers towering over lush rainforests that disappear into an aquamarine sea on either side, you’ll never get tired of looking at this island paradise.
It also offers excellent opportunities for entrepreneurs with access to many different resources, including world-class education systems and skilled labor who speak multiple languages.
It is essential to work out the logistics of your business before you invest in equipment and furniture, which could take away from other more profitable ventures like marketing or sales. However, a virtual office can be an excellent option for small businesses with limited space. For instance, if most employees live near Holland Village or Sentosa, look up keywords for virtual office Singapore and reserve your spot. Apart from this, you can run polls and interactive challenges for remote workers. Keeping the team together helps in maintaining employee satisfaction, assisting companies in achieving their goals more quickly.
2. Track Workflows
Usually, managers aren’t sure how to oversee employees when running operations remotely. They can neither monitor their progress nor assist them between tasks. Well, that’s nothing but a myth. With tech-savvy tools, everything thing is possible. You can track workflows through tracking software such as ActivTrak. It allows managers to gain insights into remote employee work schedules, patterns, and time management. Thus, you can keep a check on employees’ progress and deadline.
Furthermore, the data and analytics integrated into the software will give rich insights into performance. It will highlight areas where employees can improve, allowing managers to streamline operations and maximize output. Besides this, you can set clear objectives for the team. It will let them measure their performance against the preset objectives to see where they stand.
3. Draft a Communication Plan
One of the primary things you will miss in a virtual setting is face-to-face communication. That’s why you have to draft an effective communication plan. Many companies hop onto Skype and Emails for communication, but that’s not a viable choice. You have to opt for communication channels where employees can instantly respond and take action. Likewise, you have to opt for a shared medium where everyone can communicate with each other.
For notices and changes in policies, you have to pick a formal medium, i.e., emails. You can send announcements in weekly emails to ensure it doesn’t get spammy. Lastly, you have to find and set the balance, so your team feels heard and included. For that, practice two-way communication and ensure the communication lines are always open for every employee.
4. Choose the Right Tools
In a remote setting, employees will require access to all crucial files for task completion. In addition, they will need software and applications where they can work without any hassle. Therefore, you have to integrate smart tools to run a successful remote business. Firstly, install project management tools so that managers can assign tasks to workers with deadlines. It will also create workspaces for teams where you can assign group projects.
These forums will also allow business leaders to conduct webinars and interviews. Lastly, you have to integrate a password manager that encrypts and stores all passwords virtually. Every company has shared logins, making it essential to generate secure passwords. It will reduce the likelihood of data breaches and cyberattacks.
5. Configure Devices Remotely
Most office laptops aren’t compatible with other networks. In that case, you have to configure your employees’ devices with the mobile device management (MDM) platform. It will manage and secure their devices and data by implementing consistent policies for all employees. All devices will have password protection, defined settings, and applications automatically installed. It will promote uniformity, ensuring all employees are on the same page.
Moreover, the MDM technology will ensure employees have the right technology installed, up-and-running on the devices. For instance, if a sales representative doesn’t have any involvement in financials, the software will restrict access to that data. Similarly, give employees an option to connect to the company’s internal network when sharing confidential information. Having a robust IT infrastructure will ensure your remote operations run smoothly, closing doors for hacking.
6. Prioritize Outcomes over Activities
Managers become more uptight about policies and procedures when running operations remotely, but that’s not right. People working from home enjoy the freedom of working in a comfortable environment. They can take breaks, go for a walk, and take a break to cook lunch. Instead of micromanaging every moment of their day, prioritize results. You can maintain high expectations for the outcomes your employee produces but without uptight regulations.
If an employee starts work an hour late but achieves the goals set for the day, don’t penalize or punish them. Instead, give team members the freedom to work at their pace. You will have a happier team with more productive employees, helping your business generate revenue.
Remote offices have become the new normal. Organizations are integrating tech tools to automate tasks and run the business virtually. In addition to saving costs, remote operations have made businesses more productive and flexible. You can also create a dynamic infrastructure that supports remote teams. You have to develop a communication plan, connect with employees, draft policies, and track workflows virtually. A few changes and tricks will go a long way in facilitating remote teams, helping you run the business without any physical presence.